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Hello and welcome to this short video lecture.

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The lecture is a part of Unit 4- The profession,

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Element 1- Personal skills.

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My name is Tatjana Knapp and I will speak

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about time and work management skills.

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You know how it is:

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The day is short and work lasts a long time.

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At least that is what a Hebrew proverb says.

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If we have the right tools,

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we can efficiently master the skills

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of time and work management.

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There are many manual and electronic,

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offline and online tools out there.

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Which one is the right one for you?

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Work management can apply

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to managing either individual or team

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workflows and workload.

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Furthermore, 
it applies to organizations and projects.

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In recent decades, the word
‘project management pops up frequently.

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Project management is similar to work management
but applies to projects,

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meaning to a series of tasks that lead to specific outcomes.

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Project management is the application 
of processes, methods, skills, knowledge

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and experience to achieve
specific project objectives.

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It has restricted time and budget.

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Then there is task management.

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Task management is important
when a project is divided into smaller pieces.

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It makes the project more manageable.

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Do you ever make to-do lists?

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Those are a type of task management tools.

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But let us take a step back
and examine the starting position.

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As a manager, you will be 
responsible for the project management

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and within that, the task management.

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You will need full insight into the phases,

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tasks and the project progress.

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It is essential for you to have

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good project management tools.

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There is a lot of software available
to use offline or online.

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If you are a facilitator,

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an author of easy to understand information

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or a validator,

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all you need in this aspect 
is a good task management tool

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and possibly some communication tools.

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The latter is especially important
for facilitators and validators

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working together long distance, 
not physically sharing the working premises.

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For project managers,

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some essential features of their project management tools

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should be planning and scheduling,

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team collaboration,

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time tracking,

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reporting,

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budgeting,

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billing, and quotes, etc.

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Select a tool that has the possibility 
of gantt charts and different templates. 

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Scheduling is when we assign 
order and specific dates to a plan.

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It is a very important process for the project manager.

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Working in project management,

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you will come across terms such as 
workflow, critical path, priorities,

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dependencies, deadline reminders, and adjusting.

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In projects, good communication
is very important.

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You might want to use different
online and offline communication tools,

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such as chat and messaging tools,

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email, phone,
face-to-face applications

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or conference applications.

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If different team members are working together 
on documents and share them,

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your best bet are document collaboration
and file sharing tools

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in a so called '''cloud service'',

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such as Microsoft One Drive, Google Drive, or Dropbox.

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One can track the work time manually

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and write down the respective
dates and the hours

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but nowadays,
many online applications are available.

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Some of the important features

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that a good time tracking application should have

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are real-time tracking,

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the possibility of manual editing,

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reporting, exporting data, etc.

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Examples of time tracking applications 
are Toggl track or Everhour,  

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which are free of charge for up to 5 users.

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For the reporting phase of your work,

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you wish to have some
of the following features:

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clean and easy user interface,

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the ability to pull data from different sources

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and integration with other tools you might be using.

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Various types of tools
will help you make clear as one can,

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for example, choose between dashboard software,

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data visualization software,

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scorecard tools or ad-hoc report writers.

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For budgeting and billing your clients,

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the most essential feature
out of everything you are going for

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should be trustworthiness.

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You need to make sure
that the level of security remains high.

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Lock up those manually filled-in 
papers and spreadsheets

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or use highly protected budgeting applications.

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Finally, we come to task management,

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which is or can be a part of a project.

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Regardless of whether you are a project manager

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or just a worker who wants to keep
their work track in order,

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you want to make sure that your tool comes
with essential features

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such as a calendar, 
prioritizing feature, time estimation feature,

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collaboration feature, etc.

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A good tool for task management includes to-do lists,

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the possibility of real-time updates,
(email) alerts, etc.

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A word of advice -

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use tools with multiple features.

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Online tools like Trello or Wrike offer free essential models.

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Many renowned tools, 
such as Microsoft Project,

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offer several pricing models

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and introduce several other features

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that we did not cover in this video lecture.

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These tools are listed as examples

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and are not to be taken 
as recommendations by the EASIT project team.

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Thank you for joining me in this video lecture.

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If you have any questions or comments
regarding the content,

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feel free to contact me through email.

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The email address is tatjana@risa.si.